340B Grantees Fall Conference

October 20-22, 2024
Buffalo, NY

The 340B Grantees Conference is back, even bigger than before! Hosted by RWC-340B and our conference partners, the conference will take place at the Hyatt Regency Buffalo Hotel and Convention Center (Two Fountain Plaza, Buffalo, NY 14202) in Buffalo, NY from October 20-22, 2024. The conference provides a platform for 340B Grantees like Ryan White Clinics, Federally Qualified Health Centers (FQHCs), and FQHC Look-alikes to come together and share best practices, learn from experts in the field, and network with colleagues from around the country. No refunds after September 20, 2024.

Who Should Attend?
RWC-340B and our conference partners invite all Federal Grantees and partners, representing a diverse range of organizations such as Ryan White Clinics, Federally Qualified Health Centers (FQHCs), specialty clinics including Tribal, Black Lung, Family Planning, Hemophilia, and beyond. We strongly believe that the conference curriculum holds immense value for every grantee and staff member, regardless of their role or background.

What to Expect

• The Fall conference will feature an impressive lineup of presenters, panel discussions, and workshops, all focused on the unique needs and challenges faced by 340B Grantees.
• 340B 101, is a pre-conference session on Sunday, October 20, from 8:00 a.m. to 12:00 p.m., offered at no charge.
• 340B Boot Camp: Education for Grantees, (presented by Apexus, the HRSA 340B Program Prime Vendor), is a pre-conference session on Sunday, October 20, from 1:00 p.m. to 5:00 p.m., offered at no charge.
• Panels and roundtables will cover compliance with the latest 340B program regulations, strategies for maximizing the benefits of the 340B program, ways to use data to improve patient outcomes and satisfaction, and 340B advocacy.
• In addition to the educational sessions, there will be ample opportunity to network with other 340B grantees and learn about the latest products, services, and solutions to help 340B grantees optimize their operations from leading vendors.

All-Inclusive Registration

• All registrations include access to any pre-conference sessions (i.e., 340B Boot Camp: Education for Grantees, pre-conference session, 340B 101, etc.), meals/reception (Breakfast, Lunch, Afternoon Snacks, and Welcome Reception on Monday, Breakfast, Lunch, and Afternoon Snacks on Tuesday), all sessions (some sessions reserved for Covered Entities Only).
• Don’t miss the Discounted Room Block: All attendees, exhibitors, and sponsors have access to a generously discounted room block rate of $189/night, with flexible arrival and departure dates. Arrive early or stay late to explore the city. Limited availability.  Access room block here.

Rates

Register on or Before July 31 (Early Bird) | Opens June 1

• RWC-340B Members: $399
• Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $499
• General Registration (Everyone Else): $699

Register between August 1 – September 30

• RWC-340B Members: $449
• Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $599
• General Registration (Everyone Else): $799

Register between October 1 – October 18

• RWC-340B Members: $499
• Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $649
• General Registration (Everyone Else): $849

No Onsite Registrations

No refunds after September 20, 2024

Conference App

• We’re excited to continue our conference app, featuring a virtual agenda, messaging, maps, exhibitor functions, and more!

Download the Full Sponsorship and Exhibitor Options Here.

To confirm your sponsorship and register for the conference, click here. (Available June 1st)

340B Grantees Fall Conference 2024
Exhibitor FAQs

Hyatt Regency Buffalo Hotel & Convention Center

Hotel Address                                Convention Center Address

Two Fountain Plaza                         153 Franklin Street
Buffalo, NY 14202                            Buffalo, NY 14202

Description of Exhibit Hall
Due to the nature of this conference, the Exhibit Hall will be housed in a ballroom adjacent to all the meeting rooms. A maximum of 45 exhibitors will be permitted in this intimate design. The exhibit hall is managed in-house and is not able to guarantee any large-scale displays. However, exhibitors can expect a 6-foot table with two chairs, and the standard space expected in a single exhibit hall space.

Exhibit Displays
Exhibit tables measure 6 ft x 30 inches. Displays must fit on or behind the table and cannot block doors, fire extinguishers, or the flow of traffic. We expect room for adjacent vertical banners, freestanding backdrops, and small tables/stands around your exhibit space, but please remember that this cannot be guaranteed.

Can exhibitors choose a specific booth location?
Booth locations will be assigned by conference staff and may not be available prior to the conference. Keep in mind, a max of 34 exhibitors will be permitted at the conference, and ALL exhibit booths are near a meeting room. Booths numbers may not be provided ahead of time. Please remember, this is a smaller-format conference that will offer all exhibitors visibility and access. If advertising to attendees ahead of time, you can simply ask them to find you at the conference, as all exhibitors will be easy to find. Any questions on forms that ask for booth number DO NOT apply to this conference, and can be omitted.

Where and how do we deliver exhibitor materials?
ALL shipping must be facilitated by the exhibitor or a third party. We do not use a conference service and cannot receive packages on your behalf. FedEx offers Hold Shipping, and items can be shipped to the hotel for a handling fee.

If shipping to the hotel, please have your items arrive between October 17-19, with the following information:

Buffalo Niagara Convention Center
ATTN: Your Conference Exhibitor’s Name; 340B Grantees Conference
152 Franklin Street, Buffalo, NY 14202

Outgoing Shipments
You may provide labels or arrange for the hotel to ship your items using their discounted account. Shipping arranged through the hotel must be paid on site or billed to your room. Pre-labeled shipments can be taken to the front desk for courier pickup. The hotel’s shipping and handling team will arrange pickup on the 3rd floor for a fee. This can be arranged ahead of time or upon check-in/pickup. All shipping/handling fees are the responsibility of the exhibitor.

Parking
Valet Parking is available on site.

Exhibitor Set Up and Breakdown

Exhibit Booth Setup:
Sunday, October 20, 2024 | 7:00 AM – 5:00 PM

Exhibit Booth Breakdown:
Tuesday, October 22, 2024 | 5:00 – 10:00PM
Exhibits MUST be broken down by 10PM on October 22

Power to your exhibit table
Power can be made accessible for a fee through the hotel  You can pre-order your power access here: Grantees Exhibitor Power Needs.

Exhibit Hours
Exhibitors are welcome to keep their exhibits open during all conference programming and reception(s). All conference programming will take place in the foyer or nearby pre-function space. Designated breaks with exhibitors will be noted in the agenda.

Giveaway food at your exhibit table
Food for attendees is not permitted at exhibit tables, other than individually-wrapped individual-sized candies.

Drawings and Giveaways for Attendees
Exhibitors are wholly responsible for managing any giveaways and for contacting any winners. We are not able to assist in advertising, entry collection, or prize distribution.

How do I engage attendees and network at this event?
Sponsors and exhibitors engage attendees in-person exhibit space

We also invite you to join our reception:
Monday, October 21st from 6:00 – 8:00 PM | Welcome & Networking Reception

Can exhibitors attend sessions?
Exhibitors may attend plenaries and sessions that are not noted as “CE ONLY”. Please note, we expect attendance in sessions to be for educational purposes ONLY, with a zero-tolerance policy for sales pitches or procurement outside of the exhibit hall. Any disruption of sessions or cornering WILL result in your entire organization being asked to leave. Refunds will not be offered.

Are we required to wear masks?
No. Masks are not required but attendees should respect other attendees’ decision on whether they choose to wear one.

Please submit a speaker prospectus now through July 12, 2024.

Suggest a topic for Buffalo, NY or Submit to speak here: Fall 340B Grantees Call for Speakers.

340B Grantees Fall Conference 2024

Attendee FAQs

Hyatt Regency Buffalo Hotel & Convention Center

Two Fountain Plaza
Buffalo, NY 14202

Parking
Valet Parking is available on site.

Session Flow Expectations
Expect workshops and “in-the-weeds” sessions. This is meant to be a content-heavy conference and you should come prepared to share and learn. Bring your toughest questions, but also bring your lessons learned. You are encouraged to come with a sharable one-pagers and policies-and-procedures. Please do not bring confidential patient information, but general statistics are welcome.

Meals and Refreshments
Water stations will be available in all meeting rooms. Feel free to bring a personal water bottle to stay hydrated!

10/20: Breakfast and Lunch (with pre-conference session registration)
10/21: Breakfast, Lunch, Afternoon Refreshments, and Evening Reception
10/22: Breakfast, Lunch, and Afternoon Refreshments

Are we required to wear masks?
No. Masks are not required but attendees should respect other attendees’ decision on whether they choose to wear one.

If I can no longer attend, can I transfer my registration or receive a refund?
Yes, if you would like to transfer your registration to someone else that is permitted, and refunds will not be provided after September 20, 2024.

Registration
Look for directional signs leading to the registration desk. You’ll find us there. If you have any issues, just email info@rwc340b.org.

Dress Code
All conference events are business casual.

Hotel Arrangements
Attendees may access to conference room block here: Buffalo 340B Grantees Fall Conference Room Block.

Hyatt Regency Buffalo Hotel & Convention Center

Two Fountain Plaza
Buffalo, NY 14202

General Information:

Amber R. Tynan
amber@uphsfl.org; info@rwc340b.org

Speakers:

Jamie Lynn Carter
jamielynn@uphsfl.org