The Fall 2024 340B Grantees Conference is presented by
340B Grantees Fall Conference
October 20-22, 2024
Buffalo, NY
The 340B Grantees Conference is back, even bigger than before! Hosted by RWC-340B and our conference partners, the conference will take place at the Hyatt Regency Buffalo Hotel and Convention Center (Two Fountain Plaza, Buffalo, NY 14202) in Buffalo, NY from October 20-22, 2024. The conference provides a platform for 340B Grantees like Ryan White Clinics, Federally Qualified Health Centers (FQHCs), and FQHC Look-alikes to come together and share best practices, learn from experts in the field, and network with colleagues from around the country. No refunds after September 20, 2024.
Who Should Attend?
RWC-340B and our conference partners invite all Federal Grantees and partners, representing a diverse range of organizations such as Ryan White Clinics, Federally Qualified Health Centers (FQHCs), specialty clinics including Tribal, Black Lung, Family Planning, Hemophilia, and beyond. We strongly believe that the conference curriculum holds immense value for every grantee and staff member, regardless of their role or background.
What to Expect
- The Fall conference will feature an impressive lineup of presenters, panel discussions, and workshops, all focused on the unique needs and challenges faced by 340B Grantees.
- 340B 101, is a pre-conference session on Sunday, October 20, from 8:00 a.m. to 12:00 p.m., offered at no charge.
- 340B Boot Camp: Education for Grantees, (presented by Apexus, the HRSA 340B Program Prime Vendor), is a pre-conference session on Sunday, October 20, from 1:00 p.m. to 5:00 p.m., offered at no charge.
- Panels and roundtables will cover compliance with the latest 340B program regulations, strategies for maximizing the benefits of the 340B program, ways to use data to improve patient outcomes and satisfaction, and 340B advocacy.
- In addition to the educational sessions, there will be ample opportunity to network with other 340B grantees and learn about the latest products, services, and solutions to help 340B grantees optimize their operations from leading vendors.
All-Inclusive Registration
- All registrations include access to any pre-conference sessions (i.e., 340B Boot Camp: Education for Grantees, pre-conference session, 340B 101, etc.), meals/reception (Breakfast, Lunch, Afternoon Snacks, and Welcome Reception on Monday, Breakfast, Lunch, and Afternoon Snacks on Tuesday), all sessions (some sessions reserved for Covered Entities Only).
- Don’t miss the Discounted Room Block: Our hotel is SOLD OUT, however you can review other Downtown Hotels within walking distance below or by visiting: Meeting Spaces in Buffalo, NY Hotels | Visit Buffalo NiagaraHotel at The Lafayette
391 Washington St, Buffalo, NY
Phone: (716) 853-1505Hilton Garden Inn Buffalo Downtown
10 Lafayette Square, Buffalo, NY
Phone: (716) 848-1000Curtiss Hotel
210 Franklin St, Buffalo, NY
Phone: (716) 954-4900Embassy Suites by Hilton Buffalo
200 Delaware Ave, Buffalo, NY
Phone: (716) 842-1000The Westin Buffalo
250 Delaware Ave, Buffalo, NY
Phone: (716) 854-9000Hampton Inn & Suites Buffalo Downtown
220 Delaware Ave, Buffalo, NY
Phone: (716) 855-2223
Rates
Register on or Before July 31 (Early Bird) | CLOSED
- RWC-340B Members: $399
- Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $499
- General Registration (Everyone Else): $699
Register between August 1 – September 30 | CLOSED
- RWC-340B Members: $449
- Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $599
- General Registration (Everyone Else): $799
Register between October 1 – October 18
- RWC-340B Members: $499
- Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $649
- General Registration (Everyone Else): $849
No Onsite Registrations
No refunds after September 20, 2024
Conference App
- We’re excited to continue our conference app, featuring a virtual agenda, messaging, maps, exhibitor functions, and more!
Download the Full Sponsorship and Exhibitor Options Here.
To confirm your sponsorship and register for the conference, click here. (Available June 1st)
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340B Grantees Fall Conference 2024
Exhibitor FAQs
Hyatt Regency Buffalo Hotel & Convention Center Exhibitor Service Manual
Description of Exhibit Hall
Due to the nature of this conference, the Exhibit Hall will be housed in a ballroom adjacent to all the meeting rooms. A maximum of 50 exhibitors will be permitted in this intimate design. The exhibit hall is managed in-house and is not able to guarantee any large-scale displays. However, exhibitors can expect a 6-foot table with two chairs, pipe and drape, and the standard space expected in a single exhibit hall space.
Exhibit Displays
Exhibit tables measure 6 ft x 30 inches. Displays must fit on or behind the table and cannot block doors, fire extinguishers, or the flow of traffic. We expect room for adjacent vertical banners, freestanding backdrops, and small tables/stands around your exhibit space, but please remember that this cannot be guaranteed.
Can exhibitors choose a specific booth location?
Booth locations will be assigned by conference staff and may not be available prior to the conference. Keep in mind, a max of 34 exhibitors will be permitted at the conference, and ALL exhibit booths are near a meeting room. Booths numbers may not be provided ahead of time. Please remember, this is a smaller-format conference that will offer all exhibitors visibility and access. If advertising to attendees ahead of time, you can simply ask them to find you at the conference, as all exhibitors will be easy to find. Any questions on forms that ask for booth number DO NOT apply to this conference, and can be omitted.
Where and how do we deliver exhibitor materials?
ALL shipping must be facilitated by the exhibitor or a third party. This conference has contracted with Hale Production for all Exhibit needs and will begin accepting packages 2 weeks in advance of the 340B Grantees Conference. Please use the forms within this Exhibitor Service Manual to ship all your packages | freight or other show materials to the Advance Warehouse for the 340B GRANTEES FALL CONFERENCE 2024 at the Buffalo Convention Center. You MUST send all packages | freight to the Advance Warehouse as noted herein. Please contact Hale Production at csr@haleexpo.com with any questions.
SHIPMENTS TO THE ADVANCE WAREHOUSE DEADLINE DATE: October 4 – 18, 2024.
If shipping through Hale Production, please have your items arrive between October October 4-18, with the following information:
340B GRANTEES CONFERENCE 2024
C/O: Hale Expo Services, LLC
828 E. Ferry Street
Buffalo, NY14211
Outgoing Shipments
Outbound shipments must be scheduled by the exhibitor. Failure to schedule an outbound shipment by 4 PM WEDNESDAY, OCTOBER 23, 2024, will result in the shipment being forced onto the Official Show Carrier and will be forwarded to the addressed recipient. Any charges resulting from a forced shipment will be the responsibility of the exhibitor.
Parking
There is valet parking available at the Hyatt Regency only, not at the Convention Center. Parking at the Convention Center is limits to street parking around the corner, the surface (pay to park) lot across from the Hyatt Regency and parking ramps located at the end of the block at either end of the Convention Center. Here is a helpful link that could be added to your site: https://buffaloconvention.com/attend/directions-parking/
Exhibitor Set Up and Breakdown
Exhibit Booth Setup:
Sunday, October 20, 2024 | 7:00 AM – 5:00 PM
Exhibit Booth Breakdown:
Tuesday, October 22, 2024 | 5:00 – 10:00PM
Exhibits MUST be broken down by 10PM on October 22
Power to your exhibit table
Power can be made accessible for a fee through the hotel You can pre-order your power access here: https://buffaloconvention.com/wp-content/uploads/2024-Electrical-Order-Form.pdf
Exhibit Hours
Exhibitors are welcome to keep their exhibits open during all conference programming and reception(s). All conference programming will take place in the foyer or nearby pre-function space. Designated breaks with exhibitors will be noted in the agenda.
Giveaway food at your exhibit table
Food for attendees is not permitted at exhibit tables, other than individually-wrapped individual-sized candies.
Drawings and Giveaways for Attendees
Exhibitors are wholly responsible for managing any giveaways and for contacting any winners. We are not able to assist in advertising, entry collection, or prize distribution.
How do I engage attendees and network at this event?
Sponsors and exhibitors engage attendees in-person exhibit space
We also invite you to join our reception:
Monday, October 21st from 6:00 – 8:00 PM | Welcome & Networking Reception
Can exhibitors attend sessions?
Exhibitors may attend plenaries and sessions that are not noted as “CE ONLY”. Please note, we expect attendance in sessions to be for educational purposes ONLY, with a zero-tolerance policy for sales pitches or procurement outside of the exhibit hall. Any disruption of sessions or cornering WILL result in your entire organization being asked to leave. Refunds will not be offered.
Are we required to wear masks?
No. Masks are not required but attendees should respect other attendees’ decision on whether they choose to wear one.
340B Grantees Fall Conference 2024
Attendee FAQs
Hyatt Regency Buffalo Hotel & Convention Center
Two Fountain Plaza
Buffalo, NY 14202
Parking
Valet Parking is available on site.
Session Flow Expectations
Expect workshops and “in-the-weeds” sessions. This is meant to be a content-heavy conference and you should come prepared to share and learn. Bring your toughest questions, but also bring your lessons learned. You are encouraged to come with a sharable one-pagers and policies-and-procedures. Please do not bring confidential patient information, but general statistics are welcome.
Meals and Refreshments
Water stations will be available in all meeting rooms. Feel free to bring a personal water bottle to stay hydrated!
10/20: Breakfast and Lunch (with pre-conference session registration)
10/21: Breakfast, Lunch, Afternoon Refreshments, and Evening Reception
10/22: Breakfast, Lunch, and Afternoon Refreshments
Are we required to wear masks?
No. Masks are not required but attendees should respect other attendees’ decision on whether they choose to wear one.
If I can no longer attend, can I transfer my registration or receive a refund?
Yes, if you would like to transfer your registration to someone else that is permitted, and refunds will not be provided after September 20, 2024.
Registration
Look for directional signs leading to the registration desk. You’ll find us there. If you have any issues, just email info@rwc340b.org.
Dress Code
All conference events are business casual.
Hotel Arrangements
Attendees may access to conference room block here: Buffalo 340B Grantees Fall Conference Room Block.
Our host hotel is SOLD OUT, however you can review other Downtown Hotels within walking distance below or by visiting: Meeting Spaces in Buffalo, NY Hotels | Visit Buffalo Niagara
Hotel at The Lafayette
391 Washington St, Buffalo, NY
Phone: (716) 853-1505
Hilton Garden Inn Buffalo Downtown
10 Lafayette Square, Buffalo, NY
Phone: (716) 848-1000
Curtiss Hotel
210 Franklin St, Buffalo, NY
Phone: (716) 954-4900
Embassy Suites by Hilton Buffalo
200 Delaware Ave, Buffalo, NY
Phone: (716) 842-1000
The Westin Buffalo
250 Delaware Ave, Buffalo, NY
Phone: (716) 854-9000
Hampton Inn & Suites Buffalo Downtown
220 Delaware Ave, Buffalo, NY
Phone: (716) 855-2223
Hyatt Regency Buffalo Hotel & Convention Center
Two Fountain Plaza
Buffalo, NY 14202
General Information:
Amber R. Tynan
amber@uphsfl.org; info@rwc340b.org
Speakers:
Jamie Lynn Carter
jamielynn@uphsfl.org
The 340B Grantees Conference is back, even bigger than before! Hosted by RWC-340B and our conference partners, the conference will take place at the Hyatt Regency Buffalo Hotel and Convention Center (Two Fountain Plaza, Buffalo, NY 14202) in Buffalo, NY from October 20-22, 2024. The conference provides a platform for 340B Grantees like Ryan White Clinics, Federally Qualified Health Centers (FQHCs), and FQHC Look-alikes to come together and share best practices, learn from experts in the field, and network with colleagues from around the country. No refunds after September 20, 2024.
Who Should Attend?
RWC-340B and our conference partners invite all Federal Grantees and partners, representing a diverse range of organizations such as Ryan White Clinics, Federally Qualified Health Centers (FQHCs), specialty clinics including Tribal, Black Lung, Family Planning, Hemophilia, and beyond. We strongly believe that the conference curriculum holds immense value for every grantee and staff member, regardless of their role or background.
What to Expect
- The Fall conference will feature an impressive lineup of presenters, panel discussions, and workshops, all focused on the unique needs and challenges faced by 340B Grantees.
- Panels and roundtables will cover compliance with the latest 340B program regulations, strategies for maximizing the benefits of the 340B program, ways to use data to improve patient outcomes and satisfaction, and 340B advocacy.
- In addition to the educational sessions, there will be ample opportunity to network with other 340B grantees and learn about the latest products, services, and solutions to help 340B grantees optimize their operations from leading vendors.
All-Inclusive Registration
- All registrations include access to any pre-conference sessions (i.e. 340B Boot Camp: Education for Grantees by Apexus, the HRSA 340B Program Prime Vendor, 340B 101, etc.), meals/reception (Breakfast, Lunch, Afternoon Snacks, and Welcome Reception on Monday, Breakfast, Lunch, and Afternoon Snacks on Tuesday), all sessions (some sessions reserved for Covered Entities Only).
- Don’t miss the Discounted Room Block: Our Hotel is SOLD OUT, however you can review other Downtown Hotels within walking distance below or by visiting: Meeting Spaces in Buffalo, NY Hotels | Visit Buffalo NiagaraHotel at The Lafayette
391 Washington St, Buffalo, NY
Phone: (716) 853-1505Hilton Garden Inn Buffalo Downtown
10 Lafayette Square, Buffalo, NY
Phone: (716) 848-1000Curtiss Hotel
210 Franklin St, Buffalo, NY
Phone: (716) 954-4900Embassy Suites by Hilton Buffalo
200 Delaware Ave, Buffalo, NY
Phone: (716) 842-1000The Westin Buffalo
250 Delaware Ave, Buffalo, NY
Phone: (716) 854-9000Hampton Inn & Suites Buffalo Downtown
220 Delaware Ave, Buffalo, NY
Phone: (716) 855-2223
Rates
Register on or Before July 31 (Early Bird) | CLOSED
- RWC-340B Members: $399
- Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $499
- General Registration (Everyone Else): $699
Register between August 1 – September 30 | CLOSED
- RWC-340B Members: $449
- Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $599
- General Registration (Everyone Else): $799
Register between October 1 – October 18
- RWC-340B Members: $499
- Non-Members Covered Entities, Nonprofit Healthcare Providers, and Government: $649
- General Registration (Everyone Else): $849
No Onsite Registrations
No refunds after September 20, 2024
Conference App
- We’re excited to continue our conference app, featuring a virtual agenda, messaging, maps, exhibitor functions, and more!
Having Trouble? Try this direct link, or email info@rwc340b.org.
🛑🛑Attendees Only🛑🛑
Exhibitors and Sponsors, scroll down or click here to register or confirm.
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Exhibitor and Sponsor Opportunities
Download the Full Sponsorship and Exhibitor Options Here
Exhibitor Table Registrations are available below. For sponsorship and branding opportunities, please email info@rwc340b.org.
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